Procurement of armored cash-in-transit vehicles

Scope of supply

The Central Bank of Liberia (CBL) intends to procure, deliver, and commission the equipment detailed below for installation at the Monrovia head office and three regional branches. All equipment shall be new, of current production, and supplied with a minimum twelve-month manufacturer warranty.

• High-volume note sorting machines with fitness sensors and OCR serial capture
• Note destruction and weighing units with audit logging integration
• UPS systems sized for full machine load + 30 minutes runtime
• Installation, integration with the existing registry, and training for 12 operators

Delivery shall be completed within fourteen (14) weeks of contract signature. Site preparation is the responsibility of CBL; commissioning, integration, and training are the responsibility of the supplier.

Bidding documents

The complete bidding document set is available below. Documents are versioned · every replacement is hash-recorded so bidders can verify which revision they are responding to.

• Invitation to Bid

  ITB_v0.7.pdf · 420 KB
  v0.7Verify hash Download
• General Conditions of Contract

  GCC.pdf · 188 KB
  v2.1Verify hash Download
• Special Conditions of Contract

  SCC.pdf · 94 KB
  v1.0Verify hash Download
• Technical specifications

  tech_specs.pdf · 612 KB
  v0.7Verify hash Download
• Schedule of requirements

  schedule.xlsx · 42 KB
  v0.7Verify hash Download
• Bid submission forms

  forms.pdf · 78 KB
  v0.7Verify hash Download

Addenda

• ADD-022026-05-17 UTC
  Clarification on bid-bond format · adds bank-guarantee + insurance-bond as both acceptable forms (ITB §19.2).
  sha256:5d92ff3b…81e0 · chain entry #184203
• ADD-012026-05-15 UTC
  Bidding deadline extended by 5 days following clarification requests. New close: 2026-05-28 17:00 UTC.
  sha256:a44e0e8c…7c11 · chain entry #184202

Timeline

1. 2026-05-08
   Plan approved
2. 2026-05-11
   Internal review complete
3. 2026-05-14
   Tender published
4. 2026-05-28
   Bid submission deadline · 17:00 UTC
5. 2026-05-29
   Public bid opening ceremony · 10:00 UTC
6. 2026-06-12
   Evaluation period ends
7. 2026-06-19
   Award notice published (target)

Questions & answers

• Q-014asked 2026-05-19
  Clarification on bid-bond format — bank guarantee vs insurance bond?
  Procurement officerEither is acceptable provided the issuing institution is licensed by the Central Bank of Liberia and the bond is unconditional, irrevocable, and on demand. See ITB 19.2 of the bidding document.
• Q-013asked 2026-05-18
  Are joint ventures eligible? What documentation is required for the JV agreement?
  Procurement officerJoint ventures are eligible. Submit a signed JV agreement that nominates a lead partner, allocates scope by percentage, and provides for joint and several liability. Form JV-1 in the bidding document.
• Q-012asked 2026-05-15
  Will site visit attendance affect evaluation?
  Procurement officerSite visit is non-mandatory but strongly recommended. Attendance has no scoring weight; it is offered solely so bidders can verify access constraints, dimensions, and existing conditions.

Rules applied

• PASSPPCC §15(b)
  Method selection

  NCB is the correct method for goods, value band USD 1–5M, with national-only competition.
• PASSPPCC §27
  Bidding period

  Minimum 21 calendar days from notice publication; current configuration is 28 days.
• PASSPPCC §41
  Approval chain

  Procurement Committee chair signature recorded · approval ticket APR-2026-0218.
• PASSCBL FIN-04
  Funding source

  Funding verified against approved plan PL-2026-019, line item §3.2.4.
• INFOWB Proc. §3
  Eligibility

  No World Bank co-financing flagged — donor framework rules do not apply to this procurement.

Audit chain