Office stationery & toner — annual framework

One-year framework agreement (renewable once) for office consumables across CBL Monrovia HQ and four regional branches.

Estimated value

USD 145,000

Method

Framework · Goods

Funding source

Internal — Operating Budget

Deadline

18 Jun 2026

Scope of supply

The Central Bank of Liberia (CBL) intends to procure, deliver, and commission the equipment detailed below for installation at the Monrovia head office and three regional branches. All equipment shall be new, of current production, and supplied with a minimum twelve-month manufacturer warranty.

High-volume note sorting machines with fitness sensors and OCR serial capture
Note destruction and weighing units with audit logging integration
UPS systems sized for full machine load + 30 minutes runtime
Installation, integration with the existing registry, and training for 12 operators

Delivery shall be completed within fourteen (14) weeks of contract signature. Site preparation is the responsibility of CBL; commissioning, integration, and training are the responsibility of the supplier.

Bidding documents

The complete bidding document set is available below. Documents are versioned · every replacement is hash-recorded so bidders can verify which revision they are responding to.

Invitation to Bid
ITB_v0.7.pdf · 420 KB
v0.7
General Conditions of Contract
GCC.pdf · 188 KB
v2.1
Special Conditions of Contract
SCC.pdf · 94 KB
v1.0
Technical specifications
tech_specs.pdf · 612 KB
v0.7
Schedule of requirements
schedule.xlsx · 42 KB
v0.7
Bid submission forms
forms.pdf · 78 KB
v0.7

Addenda

ADD-022026-05-17 UTC
Clarification on bid-bond format · adds bank-guarantee + insurance-bond as both acceptable forms (ITB §19.2).
sha256:5d92ff3b…81e0 · chain entry #184203
ADD-012026-05-15 UTC
Bidding deadline extended by 5 days following clarification requests. New close: 2026-05-28 17:00 UTC.
sha256:a44e0e8c…7c11 · chain entry #184202

Timeline

2026-05-08
Plan approved
2026-05-11
Internal review complete
2026-05-14
Tender published
2026-05-28
Bid submission deadline · 17:00 UTC
2026-05-29
Public bid opening ceremony · 10:00 UTC
2026-06-12
Evaluation period ends
2026-06-19
Award notice published (target)

14 threads

Questions & answers

Q-014asked 2026-05-19
Clarification on bid-bond format — bank guarantee vs insurance bond?
Procurement officerEither is acceptable provided the issuing institution is licensed by the Central Bank of Liberia and the bond is unconditional, irrevocable, and on demand. See ITB 19.2 of the bidding document.
Q-013asked 2026-05-18
Are joint ventures eligible? What documentation is required for the JV agreement?
Procurement officerJoint ventures are eligible. Submit a signed JV agreement that nominates a lead partner, allocates scope by percentage, and provides for joint and several liability. Form JV-1 in the bidding document.
Q-012asked 2026-05-15
Will site visit attendance affect evaluation?
Procurement officerSite visit is non-mandatory but strongly recommended. Attendance has no scoring weight; it is offered solely so bidders can verify access constraints, dimensions, and existing conditions.

governance

Rules applied

PASSPPCC §15(b)
Method selection
NCB is the correct method for goods, value band USD 1–5M, with national-only competition.
PASSPPCC §27
Bidding period
Minimum 21 calendar days from notice publication; current configuration is 28 days.
PASSPPCC §41
Approval chain
Procurement Committee chair signature recorded · approval ticket APR-2026-0218.
PASSCBL FIN-04
Funding source
Funding verified against approved plan PL-2026-019, line item §3.2.4.
INFOWB Proc. §3
Eligibility
No World Bank co-financing flagged — donor framework rules do not apply to this procurement.

tamper-evident

Audit chain

5 events · hash-linked · anchored hourly to opentimestamps

Verify chain

#184392TENDER_PUBLISHED7f3c2a91…b0e4
#184201APPROVAL_RECORDEDd109aa67…2c80
#184122INTERNAL_REVIEW_PASSe9d11f04…39a2
#184019TENDER_DRAFT_FROZEN2b8a76c1…d5fa
#183887TENDER_CREATEDa44e0e8c…7c11